Hancock County Deed Records

When property changes hands in Hancock County, the deed gets recorded with the Clerk of Superior Court. This page covers how to search those records, what it costs to file, and how to keep your property safe.

Hancock County Deed Records Location

When a deed is filed in Hancock County, the Clerk of Superior Court receives and indexes it. The office is located at 12630 Broad Street, Sparta, GA 31087. The clerk's office accepts walk-ins Monday through Friday, 8:00 AM to 5:00 PM.

Call (706) 444-6644 with questions about specific documents or to confirm what you need to bring. Under O.C.G.A. 15-6-77, the recording fee is $25.00 per document. Uncertified copies run $0.50 per page. Certified copies are $2.50 for the first page, then $0.50 each additional page.

All deeds must be signed in front of two witnesses and notarized. The clerk's office cannot provide legal advice per O.C.G.A. 15-19-51. Seek an attorney for legal guidance.

Pre-1999 records are not in the online system. You must visit the office in person to access those older documents.

The GSCCCA maintains a statewide index of all Hancock County deeds filed since 1999. You can check the clerk page for Hancock County on the GSCCCA website, which shows the clerk's contact information and links to available search tools. View the Hancock County clerk page at GSCCCA for more details.

The image below shows the GSCCCA clerk page for Hancock County, where you can find current contact information and links to deed search tools.

The GSCCCA clerk directory is updated regularly and reflects current office information for Hancock County.

Hancock County Online Deed Index

Georgia provides a statewide deed index through the GSCCCA real estate search at search.gsccca.org/RealEstate/. Index data goes back to January 1, 1999 for all Georgia counties.

Search by grantor or grantee name to find property transactions. Each result shows the buyer, seller, property location, and book and page number.

No account is needed just to view the index. Plans start at $14.95/month for Regular, $29.95/month for Premium, or $5.00 for 4-hour Single-Use access. Printing costs $0.50 per page. Register at account.gsccca.org.

To search Hancock County specifically, filter results by county when using the GSCCCA portal. The statewide index includes all deed types: warranty deeds, quitclaim deeds, security deeds, and other recorded instruments. Each record links to an image of the actual document for account holders.

The GSCCCA system also lets you search by book and page number if you already have that reference from a prior title search. This is useful when tracing a chain of title in Hancock County going back to 1999.

For records before 1999, contact the Hancock County Clerk directly at (706) 444-6644. Older records are held at the courthouse and must be accessed in person.

Requirements for Recording in Hancock County

Before bringing a deed to the Hancock County clerk, make sure it meets state requirements. All documents must meet the formatting and content requirements of O.C.G.A. 44-2-14.

A PT-61 form is required with any warranty or quitclaim deed. Complete and submit it online at gsccca.org before filing.

You can file electronically at efile.gsccca.org. eRecording usually takes 2-3 business days. Paper filings take closer to 4 weeks.

Watch for these common problems: missing PT-61, only one witness, or no notarization. Any of these will get the document sent back.

When you submit a deed for recording, the clerk's office stamps it with the date and time received and assigns a book and page number. That number becomes the permanent reference for the document. Keep it for your records.

If you are mailing a deed to the Hancock County clerk, include a self-addressed stamped envelope for the return. The address is 12630 Broad Street, Sparta, GA 31087. Call (706) 444-6644 first if you have any questions about document format or what to include.

Security deeds, which are used in most Georgia mortgage transactions, also go through the same recording process. They are indexed in GSCCCA along with warranty and quitclaim deeds.

Protect Your Hancock County Property

The state's FANS system helps property owners detect unauthorized deed filings. The system is called FANS, which stands for Fraud Alert Notification System. Register at fans.gsccca.org. You'll get an email alert if a deed is filed using your name or property address.

Deed fraud typically involves someone filing a fraudulent transfer of your property without your knowledge. Early alerts give you time to act before the situation becomes harder to resolve. The FANS system was built for this exact purpose.

For certified copies without a courthouse visit, use eCertification at ecert.gsccca.org. Digital certified copies are available 24 hours a day.

The eLearn portal at elearn.gsccca.org offers free training on GSCCCA search tools and the recording process.

If you believe a fraudulent deed has been filed on your Hancock County property, contact the clerk's office at (706) 444-6644 right away. You may also want to contact a real estate attorney. Acting quickly is important in these situations.

Nearby Counties

Hancock County borders or sits near these Georgia counties: Taliaferro, Greene, Putnam, Baldwin, Wilkinson, Washington, Jefferson. Each has its own Clerk of Superior Court and recording office.